Terms of Service
THIS TERMS OF SERVICE together with all fully executed Subscription Orders (collectively the "Agreement") is made and entered into by and between EMBER SOFTWARE INC., with its principal offices at 103 Montgomery St. San Francisco, CA 94129 (“Ember Software Inc.”) and Customer (as defined in the applicable Subscription Order). This Agreement describes the terms under which Ember Software Inc. will make its services available to Customer.
The parties agree as follows:
1. ORDERING AND SUBSCRIPTION PERIOD
1.1 Ordering. By executing one or more subscription orders under this Agreement (each a “Subscription Order”), Customer may obtain access to and use content, data and other features offered through Ember Software Inc.’s proprietary platform of servers, software and technology (the “Services”). The specific Services available to Customer are identified in the Subscription Order. All use of the Services by Customer is subject to the terms and conditions of this Agreement.
1.2 Subscription Period. The period of access to the Services will be specified in the applicable Subscription Order (“Subscription Period”) and if no period is specified, the Subscription Period will be twelve (12) months. A Subscription Order is not cancelable by Customer during a Subscription Period, except as may be provided otherwise on the applicable Subscription Order. At the end of the initial Subscription Period, the Subscription Period will be automatically renewed for the subsequent annual Subscription Period and each year beyond will be automatically renewed unless proactively canceled by Customer.
2. PLATFORM USE AND RESTRICTIONS
2.1 License. Ember Software Inc. hereby grants to Customer a limited, non-exclusive, non-transferable, non-sublicensable right and license to access and use the Services specified in the Subscription Order during the Subscription Period for its internal business purposes and Customer may allow its End-clients to access and use the Services subject to the terms of this Agreement.
2.2 Account Password and Security. Customer’s account with Ember Software Inc. will provide Customer with access to the Services and other functionality that Ember Software Inc. may provide from time to time. Customer shall protect its passwords and take full responsibility for Customer's own as well as any third-party use of the Customer account. Customer is solely responsible for any and all activities that occur under its accounts, except for any activities performed by Ember Software Inc. as set forth herein. Customer agrees to notify Ember Software Inc. immediately upon learning of any unauthorized use of its account or any other breach of security. From time to time, Ember Software Inc.'s support staff may log in to the Services under Customer’s password in order to maintain or improve the Services, including for the purpose of providing Customer assistance with technical or billing issues. Customer hereby acknowledges and consents to such access.
2.3 SERVICE LEVEL AGREEMENT: Ember Software Inc. shall make commercially reasonable efforts to ensure that Downtime does not exceed 0.25% in a month. In the event of any Downtime of the Services in excess of 0.25% in a month, Ember Software Inc. shall provide Customer a credit in an amount equal to the Downtime percentage times Customer’s monthly subscription amount for the Service. Customer shall provide Ember Software Inc. with prompt written notice of any Downtime. If Ember Software Inc. fails to correct any Downtime situation within fifteen (15) business days after receipt of such notice, Customer may terminate this Agreement, and request a credit of unused, prepaid services.
2.4 Restrictions. Customer shall not, and shall not permit its End-clients to: (i) resell, sublicense, distribute or otherwise provide access to the Services, or data or information contained in or derived from the Services, to any third party or use the Services outside the scope of the license granted herein; (ii) copy, modify, adapt, translate, prepare derivative works from, reverse engineer, disassemble, or decompile the Services or otherwise attempt to discover any source code or trade secrets related to the Services; or (iii) use the trademarks, trade names, service marks, logos, domain names and other distinctive brand features or any copyright or other proprietary rights associated with the Services for any purpose without the express written consent of Ember Software Inc.. Customer will indemnify, defend and hold Ember Software Inc. harmless against any damages, losses, claims or judgments arising out of any violation of Section 2 of this Agreement.
2.5 Training and Support.
2.5.1 Basic Training. Ember Software Inc. will provide up to one (5) hours of live training per Customer to be delivered by a Ember Software Inc. product manager, except as may be provided otherwise on the applicable Subscription Order.
2.5.2 Additional Training and Support. Ember Software Inc. will make commercially reasonable efforts to conduct training and provide support to the Customer. If Customer requests any further training and support, there may be additional training and support fees to be mutually agreed upon.
2.5.3 Customer Support.
Ember Software Inc. will provide online support during the hours of 9 am to 6 pm PT. Ember Software Inc. may provide additional customer support as stipulated in the specific customer Subscription Order.
3. TERM OF THE AGREEMENT
The term of this Agreement commences on the Effective Date in the Subscription Order and continues until all Subscription Periods, including any renewals thereof, have expired or been terminated.
4. CHARGES, PAYMENT AND TAXES
4.1 Charges. Customer will be billed for use of the Services in accordance with the applicable Subscription Order. The pricing specified in a Subscription Order will be firm for the initial Subscription Period. For any price increases above the annual stated amount in the subscription order, Ember Software Inc. will provide notice of an increase in pricing in advance of Subscription Period auto-renewal.
4.2 Payment. Invoices will be due and payable thirty (30) days from date of invoice and will be paid in immediately available U.S. funds by wire transfer or other method as mutually agreed to by the parties. Any invoiced amount not paid by the due date will bear a late payment charge at the rate of one and a half percent (1.5%) per month (or such lower amount as may be required by law) until paid.
4.3 Taxes. Fees do not include and Customer shall pay, indemnify and hold Ember Software Inc. harmless from all applicable sales/use, gross receipts, value-added, GST or other tax on the transactions contemplated herein, other than taxes based on the net income or profits of Ember Software Inc..
5. CONFIDENTIALITY
“Confidential Information” means, subject to the use license granted in Section 10.2, any non-public information relating to or disclosed in the course of this Agreement, including without limitation the Services and data or information contained in or derived from the Services and any non-public information provided by Customer and End-clients. The receiving party will not share Confidential Information with third parties (except as otherwise provided in this Agreement, including Section 2), will use the same care to protect Confidential Information as it uses for its own similar information, but in no event less than reasonable care, and will use Confidential Information only as permitted in this Agreement and for fulfilling its obligations under this Agreement. Confidential Information does not include information that: (a) is or becomes part of the public domain through no fault of the receiving party; (b) was already in possession of the receiving party without restriction; (c) is independently developed by the receiving party without use of the Confidential Information; or (d) is received from a third party without restriction. The receiving party may disclose Confidential Information if it is required to do so by law, so long as the receiving party provides the disclosing party with prompt notice and complies with any protective order imposed on such disclosure. At the request of the disclosing party, the receiving party will return all of the other party’s Confidential Information that is reduced to writing(s), drawing(s), schematic(s), or any other form of documentation, or destroy all such material, and permanently delete if in electronic form, and to certify the destruction to the disclosing party, provided however, if the Agreement is not terminated for cause, the Customer may retain copies of the reports or information printed or obtained through the Services subject at all times to the license restrictions specified in Section 2.4 and the non-disclosure requirements of this Section 5.
6. TERMINATION
6.1 For Cause. Either party may terminate this Agreement and all Subscription Orders, upon written notice to the other party, if the other party commits a material breach of this Agreement, which is capable of remedy, and fails to remedy the breach within thirty (30) days after written notice. In addition, either party may terminate this Agreement and any Subscription Orders immediately upon written notice if the other party commits a material breach of this Agreement which cannot be remedied. In addition, Customer shall have the right to terminate this Agreement and any Subscription Order to the extent expressly provided on the applicable Subscription Order.
6.2 Effect of Termination. Upon termination of this Agreement, all license rights hereunder will immediately terminate and Customer will: (i) cease use of the Services, including all data or information contained in or derived from the Services; (ii) destroy or (if requested by Ember Software Inc.) return to Ember Software Inc. all copies or other embodiments of the any and all data or information contained in or derived from the Services, and all other Ember Software Inc. Confidential Information; and (iii) pay to Ember Software Inc. all amounts due and owing under this Agreement.
7. DISCLAIMER AND LIMITATION OF LIABILITY
7.1 DISCLAIMER. THE SERVICES AND ALL DATA AND INFORMATION OBTAINED VIA THE SERVICES ARE PROVIDED ON AN “AS IS,” “AS AVAILABLE” BASIS. TO THE FULLEST EXTENT PERMISSIBLE PURSUANT UNDER APPLICABLE LAW, EMBER SOFTARE INC. MAKES NO WARRANTY OR GUARANTEE, EXPRESS OR IMPLIED, RELATING TO THE SERVICES OR CUSTOMER’S USE OF THE SERVICES, OR ANY DATA OR INFORMATION OBTAINED VIA THE SERVICES OR PROVIDED UNDER THIS AGREEMENT, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY, SATISFACTORY QUALITY, NON-INFRINGEMENT, AND/OR FITNESS FOR A PARTICULAR PURPOSE.
8. FORCE MAJEURE
Neither party shall be liable for any default or delay in the performance of its obligations hereunder (except for failure to pay amounts due) if and to the extent that such default or delay arises out of causes beyond its reasonable control, including without limitation acts of God, acts of war, acts of terrorism, earthquakes, fires, cable cuts, power outages, catastrophic network element failures, floods, terrorism, riots, civil disorders, rebellions, strikes, lockouts and labor disputes (individually, each such event a “Force Majeure Event”).
9. COMPLIANCE
9.1 Compliance with Laws. Each party shall comply with all laws, statutes, ordinances, codes, regulations and other pronouncements having the effect of law of any government authority with respect to the Services and any data or information contained in or derived from the Services.
9.2 Information Privacy and Security. Each party shall (i) maintain and make publicly available a privacy policy that describes its privacy practices in reasonable detail and will comply with such privacy policy, and (ii) take security measures to: (a) reasonably maintain the security, confidentiality, and integrity of the Services and any data or information contained in or derived from the Services; and (b) protect against unauthorized access to and use of the Services and any disclosure of data or information contained in or derived from the Services.
9.3 Indemnity. Each party shall indemnify, defend and hold harmless the other party against any damages, losses, claims or judgments arising out of any violation of this Section 9.
10. INTELLECTUAL PROPERTY AND CUSTOMER DATA
10.1 Customer agrees that, as between the parties, Ember Software Inc. owns all intellectual property rights and all other proprietary interests that are embodied in or practiced by the Services and all data or information contained in or derived from the Services (other than Customer Data as defined below). Ember Software Inc. grants no rights other than the rights expressly granted to Customer under this Agreement.
10.2 Ember Software Inc. agrees that, as between the parties, Customer owns all data directly provided by Customer or End-Clients to Ember Software Inc. for use with the Services ("Customer Data"). Notwithstanding anything to the contrary in this Agreement, including Section 5 (confidentiality), Customer hereby grants to Ember Software Inc. a perpetual license to use such Customer Data, without attributing Customer Data to Customer, for enhancing the Services, Ember Software Inc.'s methodologies, and Ember Software Inc.’s products and services. This license includes the right to use Customer Data in the aggregate and with other data and to create derivative datasets for use in Ember Software Inc.’s products and services.
10.3 Customer represents and warrants that (i) Customer Data has been collected, processed and provided to Ember Software Inc. in accordance with all applicable U.S. and international laws, including applicable data protection legislation, and Customer's privacy policy, and (ii) Customer has provided any required notices and obtained any required consents concerning the collection, use, processing, transfer and disclosure of personal information contained in Customer Data. Customer will indemnify, defend, and hold Ember Software Inc. harmless against any damages, losses, claims or judgements arising out of any violation of this Section 10.3
11. REGULATORY REQUIREMENT
If a regulatory body, or a court of competent jurisdiction, issues a rule, regulation, law or order that has the effect of materially increasing the cost to provide use of the Services or canceling, changing, or superseding any material term or provision of this Agreement (collectively “Regulatory Requirement”), this Agreement shall be deemed modified in such a way as the parties mutually agree is consistent with the form, intent and purpose of this Agreement and is necessary to comply with such Regulatory Requirement. Should the parties not be able to agree on modifications necessary to comply with a Regulatory Requirement within thirty (30) days after the Regulatory Requirement is effective, then, upon written notice, either party may, to the extent practicable, terminate that portion of the Agreement impacted by the Regulatory Requirement.
12. CUSTOMER & END-CLIENT INTERACTION
12.1 Ember Software Inc. recognizes that Customer has their own clients (“End-clients”) that will be accessing and using the Services pursuant to the license grant in Section 2.1.
12.2 End-clients will only be contacted associated with processes substantially related to Ember Software Inc.'s core technology services.
12.3 Outside of the scope of services inherent to the Ember Software Inc. technology (which includes email notifications and more), Ember Software Inc. will not contact Customer’s End-clients for outside reasons unless pre-approved by the Customer in written or email form.
12.4 Ember Software Inc. does not sell, solicit or negotiate with End-clients.
13. MISCELLANEOUS
13.1 Independent Contractors. Ember Software Inc. and Customer are, and shall be deemed to be, independent contractors with respect to the subject matter of this Agreement. Nothing contained herein shall constitute this arrangement to be a joint venture or a partnership between Ember Software Inc. and Customer. Neither party has any authority to enter into agreements of any kind on behalf of the other party. Each party shall be solely responsible for and shall hold the other harmless from any and all claims for taxes, fees, or costs, including but not limited to withholding, income tax and workers’ compensation.
13.2 Waiver. No term or provision of this Agreement shall be deemed waived and no breach or default shall be deemed excused unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. No consent by any party to, or waiver of, a breach or default by the other party, whether express or implied, shall constitute consent to, waiver of, or excuse for any different or subsequent breach or default or shall be construed as a continuing waiver of such right or a waiver of any other provision hereunder.
13.3 Partial Invalidity. In the event that any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, and both parties shall negotiate in good faith to substitute for such invalid, illegal, or unenforceable provision a mutually acceptable provision that is consistent with the original intent of the parties.
13.4 Amendment. Except as otherwise provided in this Agreement, this Agreement may be amended by the parties hereto at any time only by execution of an instrument in writing signed on behalf of each of the parties hereto. Any extension or waiver by any party of any provision hereto shall be valid only if set forth in an instrument in writing signed on behalf of such party.
13.5 Binding Effect. If any provision of this Agreement is held to be invalid or unenforceable, the remainder of the Agreement will remain in full force and effect, and such provision will be deemed to be amended to the minimum extent necessary to render it enforceable.
13.6 Survival. Termination of this Agreement shall not affect either party's accrued rights or obligations under this Agreement as they exist at the time of termination, or any rights or obligations that either expressly or by implication continue after this Agreement has ended, including Sections 2.2, 4, 5, 6.2, 7, 9, 11 and 13.
13.7 Assignment. Except for assignment to affiliates, neither party may assign or otherwise transfer this Agreement or any rights or obligations hereunder without the prior written consent of the other party. However, without consent, either party may assign this Agreement to any successor to all or substantially all of its business which concerns this Agreement (whether by sale of assets or equity, merger, consolidation or otherwise). Subject to the foregoing, this Agreement will be binding upon, enforceable by and inure to the benefit of the parties and their respective successors and assigns.
13.8 Marketing Materials and Communications. Customer agrees that Ember Software Inc. may utilize Customer’s trademark and/or trade name solely to identify it as a Ember Software Inc. Customer on the Ember Software Inc. website, in client lists and other marketing materials. Any other uses of Customer’s name and/or logo (other than as included in the Customer content and/or other items furnished to Ember Software Inc. by Customer) shall require Customer’s prior written consent.
13.9 Notices. Unless otherwise specified, any notice or other communication required or permitted to be given hereunder shall be given in writing and delivered in person, sent by certified mail with the required pre-paid postage and return receipt requested, or delivered by a recognized courier service, shipment charges pre-paid, properly addressed to the individual signing this Agreement on behalf of the applicable party at its address specified in the opening paragraph of the Agreement and shall be deemed effective upon receipt.
13.10 Headings. The headings and other captions in this Agreement are for convenience and reference only and shall not be used in interpreting, construing or enforcing any of the provisions of this Agreement.
13.11 No Third Party Beneficiaries. Except as specifically stated in this Agreement, this Agreement is not intended to be for the benefit of any third party, is not enforceable by any third party, and will not confer on any third party any remedy, claim, right of action or other right.
13.12 Governing Law. This Agreement shall be governed by the laws of the State of California (irrespective of its choice of law principles). Each party consents to the exclusive jurisdiction of the state and federal courts sitting in San Francisco, California in any action, suit or proceeding hereunder.
13.13 Counterparts; Electronic Signature. This Agreement may be signed in any number of counterparts with the same effect as if the signature on each such counterpart were upon the same instrument, and a facsimile transmission or electronic delivery of a manual signature (e.g., .pdf) shall be deemed to be an original signature.
13.14 Entire Agreement; Precedence. This Agreement, together with any Subscription Orders, schedules and exhibits attached hereto, all of which are incorporated by reference, sets forth the entire understanding of the parties hereto with respect to the transactions contemplated hereby. To the extent of any conflict between the terms set forth in this Exhibit A and any Subscription Order, the terms of the Subscription Order shall control. Any and all previous agreements and understandings between or among the parties regarding the subject matter hereof, whether written or oral, are superseded by this Agreement.